Check if your email sounds professional, polite, and clear before you send it.
Whether the email sounds respectful and credible.
Whether the request, next step, and context are easy to understand.
Specific words that may sound rude, weak, vague, or pushy.
Workplace examples
Issue: Direct deadline language can sound demanding without context.
Original draftI need this by tomorrow. Please send it ASAP.
Better versionWould it be possible to send this by tomorrow? It would help me finalize the client packet before Friday.
Issue: The reason may sound dismissive and does not show ownership.
Original draftSorry for the delay. We were busy and could not get to it.
Better versionI apologize for the delay. We needed extra time to verify the numbers, and I appreciate your patience.
Issue: Accurate, but abrupt if the relationship matters.
Original draftWe cannot do that. It is outside the scope.
Better versionThat request falls outside the current scope, but I can share a separate estimate if you would like us to add it.
Issue: Vague timing makes it hard for a manager to plan.
Original draftI will need more time for the report.
Better versionCould I send the report by Thursday afternoon? I want to include the latest customer data before sharing it.
Issue: Defensive wording can escalate frustration.
Original draftThat is not our fault, but we can look into it.
Better versionI understand why this is frustrating. I will review the order history today and send you the next steps by 3 PM.
FAQ
It reviews professionalism, politeness, clarity, actionability, risky phrases, and whether the tone matches the recipient and goal.
No. The checker starts with diagnosis, then offers phrase-level fixes, subject lines, and a polished version.
Yes. Choose coworker, boss, or client context so the checker does not over-polish casual internal messages.
No. Remove passwords, financial details, legal identifiers, and highly sensitive personal information before checking.
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